Tips for Designing Letterheads

Kishor Nayak asked:

Letterheads may be considered as an ordinary heading in company stationery, yet it spells a lot of difference when doing official business.

In fact, the letterhead has so much importance in the business sector. It represents the company and is considered as the legal document of the company. The letterhead is only used for the official matters relating to different issues of businesses and is considered at the same time as part of the flow of communication within different departments and also to the outside the organizations. Thus, every business has its letterheads for sending letter across the organizations, to send business proposals, to make quotations, making appointment letters, official letter movements, to purchase inventory and related matters.

As a legal document of the company, it can be enforced in the court of law on the basis of a letter head. So letterheads are very important for the business. It gives a corporate image to the people and makes an identity of the company that distinguishes one company from another company.

When planning for your letterhead, consider what feeling you want each of your customers to have when they receive something from you, and incorporate that into your letterhead design. Among the things you should consider is the color. A black and white letterhead can be effective, but there really is no reason why you should not use color. Color printing is not that expensive, and the positive impact it will have on your letterhead is significant. Use colors that emphasize the purpose of your business and that evoke the type of feelings that you want your customers to have.

How many ways are there to design letterhead? More than you might think. And while there may be no hard and fast rules for how you design it, there are some rules and guidelines that will help you create hardworking letterheads that look great.

The following tips are some general guidelines to help you as you are designing your letterhead.

1.Gather all of your content elements and decide on the ink colors and type of paper you will be using before starting to design your letterhead. This will give you the necessary pieces to create your design.

2.Select typefaces that reflect the nature of your business. Try to limit your selection to two different typefaces. You can use bold and italic in the typefaces you select but avoid overuse. Avoid using all capital letters, they are more difficult to read.

3.Put emphasis on the name and the other information you want people drawn to first.

4.Do not overcrowd the letterhead with too much information. White space used effectively will help attract attention where you want it and avoid a cluttered effect.

5.Use color selectively. When color is used in too many areas, the areas start to fight for attention. Use color to emphasis specific areas.

6.Be sure your copy is positioned in an appropriate position, whether it is at the top, bottom or on the sides, so that adequate room is left for the letter itself without making it look crowded on the page.

7.The typestyles and format you use should follow through on your letterhead, business card and envelopes to promote consistency throughout.

8.If you are trying to design your own letterhead and create the artwork on your own but are not confident in what you are doing, it may be worth the cost of having someone experienced do the work for you. They will be able to provide the artwork prepared according to the printers requirements, saving you the time and cost of having to redo artwork that is not prepared correctly.

Finally, once you have your perfect letterhead made up, remember to use it. Put it on all of your letters and other things that you print from your office. Also, send it along with all of your other printed material when you send the designs into your printer. Your letterhead should appear on all of your brochures, business cards, posters, fliers, and everything else that you use in your marketing campaign.

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